In most transport businesses the single biggest consumer of office time is not planning or invoicing. It is telling people where their thing is — a question the system could answer itself, if anyone had built it to.
The delivery happened. The driver knows. The paperwork is in the cab. But the customer does not know, so they ring, and somebody in the office stops what they are doing, rings the driver, and rings the customer back. That round trip costs three people's attention to move zero goods.
The same pattern repeats on proof of delivery. The docket exists — on paper, in a jacket, photographed on a phone — and the invoice waits on it. Cash sits still because a piece of paper is in a van.
Neither is a planning problem. Both are visibility problems, and visibility is cheap to build once somebody decides to.
Signature, photo and timestamp captured on the phone and attached to the job before the driver has pulled away.
A tracked link so the customer answers their own question and the phone stops ringing.
What is going where, on which vehicle, with what still unallocated — visible rather than in a planner's head.
Checks, defects, hours and dockets captured in the cab instead of arriving in a bundle on Friday.
The invoice raised off a completed job automatically, not two weeks later when the docket resurfaces.
The document pack that has to be right and complete before a load moves, assembled and checked rather than remembered.
Offline first. Capture works with no signal and syncs when it returns. A driver should never be blocked by coverage.
Seconds, not screens. A POD should be a signature and a photo. Anything more gets skipped, and a skipped POD is an unpaid invoice.
Connects to what you run. Telematics, accounts and any TMS you already have — we fill the gap rather than replace the fleet system.
Failure is visible. A sync that did not happen raises a human. Silent failure in logistics means an invoice nobody knew was missing.
Describe it in your own words. Ray comes back with an opportunity brief, a business case and a scoped, priced proposal — usually in minutes. Free, no sales call, and a human signs off everything before it reaches you.
Start the scan — free